Encoda simplifies the entire payment posting process by automating remittance validation and exception management. By eliminating repetitive manual tasks and highlighting only the discrepancies that need review, your team can work more efficiently and with greater confidence. Encoda ensures payments are posted quickly and accurately, reducing errors and providing reliable month-end financials so your staff can focus on revenue-generating priorities.
Automated payment management for modern healthcare organizations
Validate every remittance, automate payment posting, and manage only the exceptions that truly matter, all within a single healthcare payment automation platform.
Eliminate errors, accelerate posting, and protect revenue
The cost of manual payment processing
For many revenue cycle teams, payment posting is a bottleneck of tedious data entry and endless hunting for discrepancies. Staff members spend hours reviewing each line item on every Explanation of Benefits (EOB), manually keying in data, and searching for that one missing dollar to balance the books at month-end.
This manual approach isn’t just slow; it’s prone to errors that inflate your accounts receivable (AR) and distract your team from high-value tasks. You shouldn’t need a large team of payment posters just to keep up with remittances.
47%
of physician practices spend money to outsource payment posting.
Exception-Based Payment Management
Encoda flips the traditional posting model upside down. Instead of reviewing every transaction, our platform validates and posts payments automatically, asking for human intervention only when absolutely necessary. This approach transforms payment posting from a bottleneck into a competitive advantage.
1. Ingest and validate: As soon as the 835 (remittance advice) returns from the clearinghouse, our backend scrubber analyzes it against your expected allowables.
2. Auto-post: If the payment matches the expected amount and passes all validation rules, it is automatically posted directly into your practice management system. No human touch required.
3. Manage exceptions: If there is a discrepancy—like a check amount not matching an EOB or an unexpected denial code—the system suspends the payment and routes it to a dedicated work queue.
4. Resolve quickly: Your team reviews only these flagged exceptions, resolving discrepancies quickly so financials balance effortlessly at the end of the month.
Driving efficiency and accuracy in remittances
Intelligent rules
engine
Just like our front-end claims scrubber, Encoda uses a sophisticated rules engine on the back end. Configure custom rules to handle repetitive scenarios automatically and bypass manual review, such as automatic write-off-specific adjustment codes (like CO45) for certain payers or CPT codes.
Reduced staffing requirements
Encoda automates the vast majority of standard transactions, empowering you to significantly reduce the manual labor required for payment posting. Shift staff from low-value data entry roles to high-value AR follow-up and denial resolution.
Financial integrity and balancing
Stop hunting for lost pennies. Encoda flags discrepancies immediately, ensuring that the check amount always matches the EOB before posting. Month-end closing becomes faster and less stressful because balancing errors are caught and fixed in real-time, not weeks later.
Automated write-off management
Define your threshold for write-offs and let our system handle the rest. Whether it’s small balance write-offs or contractual adjustments, Encoda ensures they are applied consistently without manual keystrokes.
FINANCIAL HEALTH IN FOCUS
Streamlined payment posting with Encoda
Achieving consistent cash flow with automated posting
With Encoda, Children’s Orthopedic & Scoliosis Surgery Associates transformed their payment posting process, reducing 40+ hours of manual work per week to less than an hour a day. Auto-posting ensures steady workflows and eliminates bottlenecks.
Doing more with less
Pediatric Health Care Alliance optimized their payment posting process with Encoda, enabling a smaller team to achieve more. Granular rules and automation ensure staff focus only on what matters, while complex remits and errors are handled seamlessly—improving cash flow and efficiency.
Ready to eliminate manual data entry?
Stop wasting valuable staff hours on manual payment posting. Switch to exception-based
processing and let your team focus on revenue, not data entry.
